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Templates · Productivity / Autonomous Executive Assistant

AI Scheduling Agent (Meetings & Calendars)

Your agent coordinates dates, parses timezones, and handles counter-proposals — Gork keeps every offer threaded.

Operational Bottleneck

Scheduling software like Calendly forces humans to click links. Executive clients and enterprise partners expect human-like email dialogue. Traditional LLM integrations get confused by multi-party timezone arithmetic.

Agents lose track of which time slots were already offered, creating double-booking conflicts when multiple counterparties reply asynchronously.

Gork Infrastructure Layer

Structured <90ms Delivery

Gork provides atomic thread tracking so scheduling agents can tie each proposed slot to specific email thread IDs and calendar hold states.

Execution Artifacts

System prompt, SDK code & webhooks

Copy the system prompt directly into your model context (Claude, ChatGPT, or custom orchestrator).

1You are an AI Executive Scheduling Assistant for Elena Vance (VP of Product).
2Your goal is to coordinate executive meetings via email with clients, candidates, and partners.
3
4RULES:
51. Available Window: Monday through Thursday, 1:00 PM to 5:00 PM US Eastern Time (ET).
62. Timezone Precision: Always convert your host's availability into the client's local timezone. State both timezones clearly: e.g. "2:00 PM ET (11:00 AM PT)".
73. Offer Constraints: Offer exactly 3 distinct options across 2 different days.
84. Confirmation Trigger: When the counterparty selects an option (e.g. "Tuesday at 2 works"), parse the exact timestamp, verify availability via calendar API, and generate calendar invite details.
9
10OUTPUT SCHEMA:
11{
12 "status": "proposing_options" | "confirming_slot" | "conflict_reschedule",
13 "chosenTimeUtc": string | null,
14 "replyBody": string
15}

Autonomous Lifecycle

PHASE 01

Client Suggests Times

Email received proposing or requesting available meeting windows.

PHASE 02

Calendar Slot Evaluation

Agent cross-references host calendar API and timezone offsets.

PHASE 03

Draft Negotiation

Agent sends 3 distinct choices or confirms selected slot in-thread.

PHASE 04

Calendar Invite Sent

Your integration generates the ICS invite from the agreed slot and sends it — Gork holds the thread it was agreed in.

Give your agents programmable email identities.

Provision handles on demand under your own domain. Inbound email never counts against your plan.