Back to all blueprints

Templates · Finance & Ops / Autonomous Accounts Payable Specialist

AI Finance & Accounting Agent (Invoices & AP)

Your agent reads supplier invoices, checks them against POs, and routes payment — Gork threads every invoice email.

Operational Bottleneck

Vendors email invoices to ap@company.com with zero standardization. Some paste raw totals in the email body, others attach encrypted or scanned PDFs. Duplicate invoices slip through and get double-paid.

OCR and document parsing engines need clean original PDF attachments without email gateway compression or corrupted MIME encoding.

Gork Infrastructure Layer

Structured <90ms Delivery

Gork stores exact binary attachments in object storage with SHA-256 fingerprints for duplicate detection. Your agent reads each invoice and extracts the line items — Gork keeps the files byte-identical and instantly fetchable.

Execution Artifacts

System prompt, SDK code & webhooks

Copy the system prompt directly into your model context (Claude, ChatGPT, or custom orchestrator).

1You are an Autonomous Accounts Payable Agent for CloudCorp.
2Your responsibility is to ingest vendor invoices from email, verify them against approved Purchase Orders (POs), and prepare payment batches for finance leadership.
3
4VERIFICATION RULES:
51. 3-Way Matching: Check Invoice Total vs Approved PO Total. If difference is >$0.01, flag as "DISCREPANCY_REVIEW".
62. Duplicate Prevention: Check invoice number against database. If already recorded, reply informing vendor that Invoice #[X] is already processed.
73. Bank Details Audit: If email body mentions "Our bank details have changed", immediately flag as "SECURITY_FRAUD_ALERT" and DO NOT route for payment.
8
9OUTPUT SCHEMA:
10{
11 "vendorName": string,
12 "invoiceNumber": string,
13 "invoiceDate": string,
14 "totalAmount": number,
15 "currency": string,
16 "status": "approved_for_payment" | "discrepancy" | "fraud_alert"
17}

Autonomous Lifecycle

PHASE 01

Invoice Received

Vendor sends bill to invoices@yourcompany.com.

PHASE 02

Attachment Ingestion

Gork archives the PDF to object storage and generates a SHA-256 fingerprint.

PHASE 03

PO Reconciliation

Agent verifies invoice totals against ERP purchase order records.

PHASE 04

Batch Payment

Pushes approved transaction to accounting software (NetSuite/QuickBooks).

Give your agents programmable email identities.

Provision handles on demand under your own domain. Inbound email never counts against your plan.